Personal Assistant
Quick Apply Full-time 4 hours ago Full Job Description JOB DUTIES, MINIMUM
Qualifications:
Summary:
The Personal Assistant will provide administrative support, schedule meetings, book travel, organize calendars, take calls, manage budgets and a variety of other tasks for the Chief Executive Officer and Chief Operating Officer.
Education Associate degree preferred.
High School diploma required.
Professional Experience 3
years of experience, in same or similar role.
Positive work history required.
Computer Experience High level of computer skills Proficiency in Microsoft products Ability to type 70
WPM Duties and Functions Manage confidential information.
Manage travel plans and schedule travel, such as flights, hotels, rental cars, conferences, etc.
for a variety of executives and/or visitors.
Field phone calls, emails, and direct messages, prioritizing what needs to be answered by executives and what can be directed to another department.
Act as a courier when needed.
Run errands locally and out of town as needed.
Coordinate the needs of the CEO and COO daily.
Provide support for business related tasks, as well as personal.
Maintain an organized agenda for each day, week, and month, for each executive.
Record meeting minutes in the standard format, ensuring they are clear and concise prior to distribution.
Prepare presentations for executive team that portray their own thoughts and observations.
Coordinate events and speaking engagements.
Draft correspondence for review, i.
e.
, emails, newsletters, etc.
A variety of duties may be assigned, in addition to those listed in this description.
Emotional Intelligence Emotionally competent; able to effectively manage disruptive emotions and impulses; able to stay composed, positive, and unflappable even in trying moments while thinking clearly and remaining focused under pressure.
Engage with team members and other executives in conversation and recognition.
Ability to anticipate needs of executives, to provide exceptional support.
Embraces and respects diversity and multicultural environment.
Skills, Physical and Additional Requirements Aptitude for performing numerical analysis of data and providing summaries to the team.
Ability to use logic to define a problem, collect information, establish facts, interpret information and provide a summary to the team.
Excellent communication; orally and written.
Requires finger dexterity, grasping, writing, standing for long periods, sitting, walking, repetitive motions, hearing, visual acuity, and may on occasion have to lift and carry up to 50 pounds, to include but not limited to luggage and packages.
Able to stand, sit, and walk, for more than 4 hours in one session.
Very effective organizational skills, ability to handle multiple priorities.
Time management skills, ability to meet tight deadlines.
Ability to work independently with minimum supervision and as a team.
Ability to travel as needed, including weekends.
Ability to maintain confidentiality.
Impeccable interpersonal skills.
Valid Drivers License, driving is required.
Strengths This individual must maintain strict confidentiality in performing the duties of the Personal Assistant.
The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy.
Be respectful.
Possess cultural awareness and sensitivity.
Be flexible.
Demonstrate sound work ethic.
Creative, Organized & Administrative The statements in this job description are intended to describe the essential nature and level of work being performed.
They are not intended to be ALL responsibilities or qualifications of the job.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
Qualifications:
Summary:
The Personal Assistant will provide administrative support, schedule meetings, book travel, organize calendars, take calls, manage budgets and a variety of other tasks for the Chief Executive Officer and Chief Operating Officer.
Education Associate degree preferred.
High School diploma required.
Professional Experience 3
years of experience, in same or similar role.
Positive work history required.
Computer Experience High level of computer skills Proficiency in Microsoft products Ability to type 70
WPM Duties and Functions Manage confidential information.
Manage travel plans and schedule travel, such as flights, hotels, rental cars, conferences, etc.
for a variety of executives and/or visitors.
Field phone calls, emails, and direct messages, prioritizing what needs to be answered by executives and what can be directed to another department.
Act as a courier when needed.
Run errands locally and out of town as needed.
Coordinate the needs of the CEO and COO daily.
Provide support for business related tasks, as well as personal.
Maintain an organized agenda for each day, week, and month, for each executive.
Record meeting minutes in the standard format, ensuring they are clear and concise prior to distribution.
Prepare presentations for executive team that portray their own thoughts and observations.
Coordinate events and speaking engagements.
Draft correspondence for review, i.
e.
, emails, newsletters, etc.
A variety of duties may be assigned, in addition to those listed in this description.
Emotional Intelligence Emotionally competent; able to effectively manage disruptive emotions and impulses; able to stay composed, positive, and unflappable even in trying moments while thinking clearly and remaining focused under pressure.
Engage with team members and other executives in conversation and recognition.
Ability to anticipate needs of executives, to provide exceptional support.
Embraces and respects diversity and multicultural environment.
Skills, Physical and Additional Requirements Aptitude for performing numerical analysis of data and providing summaries to the team.
Ability to use logic to define a problem, collect information, establish facts, interpret information and provide a summary to the team.
Excellent communication; orally and written.
Requires finger dexterity, grasping, writing, standing for long periods, sitting, walking, repetitive motions, hearing, visual acuity, and may on occasion have to lift and carry up to 50 pounds, to include but not limited to luggage and packages.
Able to stand, sit, and walk, for more than 4 hours in one session.
Very effective organizational skills, ability to handle multiple priorities.
Time management skills, ability to meet tight deadlines.
Ability to work independently with minimum supervision and as a team.
Ability to travel as needed, including weekends.
Ability to maintain confidentiality.
Impeccable interpersonal skills.
Valid Drivers License, driving is required.
Strengths This individual must maintain strict confidentiality in performing the duties of the Personal Assistant.
The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy.
Be respectful.
Possess cultural awareness and sensitivity.
Be flexible.
Demonstrate sound work ethic.
Creative, Organized & Administrative The statements in this job description are intended to describe the essential nature and level of work being performed.
They are not intended to be ALL responsibilities or qualifications of the job.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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